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RefWorks for Alumni  

Special information needed by alumni to effectively use RefWorks.
Last Updated: Jul 9, 2012 URL: Print Guide RSS UpdatesEmail Alerts

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Why Use RefWorks?

Why Use RefWorks?

  • Download citations from databases and put them into a personal RefWorks research database
  • Format bibliographies and citations automatically
  • Access your RefWorks account from any computer, anywhere
  • Create a database and share it with colleagues around the world
  • Help? Free Online RefWorks Workshops

The Fine Print

Once you’ve created your account, you will log in at using the Group Code (ask us for the Group Code) and then enter your login name and password on the RefWorks Alumni log-in page.

Important: It is very important that you keep your e-mail address information up-to-date in your RefWorks account (you can update it at Tools, Update User Information). RefWorks may periodically change the Group Code for the Alumni site and you will receive notification of any change via email. Please make sure you keep your account information updated.

Please Note: Folders that do not contain any references will not be saved. If you have empty folders that you wish to retain add a reference to the folder before backing up. Also, any preferences set in the Customize area of RefWorks will be included in the backup.


Basics of RefWorks

Creating a New RefWorks Account under the Alumni Program:

  • Navigate to
  • In the Remote Access area, enter the current Group Code (ask us for the Group Code); and click the Go to Login button.
  • On the RefWorks User Login for RefWorks Alumni Site page, click on the Sign Up for an Individual Account link.
  • Complete the required information making sure to select the name of the Organization your alumni status is affiliated with in the User Type drop-down.
  • Click the Register button when finished. You will be brought into your new, empty RefWorks account.

If you have a current RefWorks account that you would like to move into your new Alumni account, you can use the Backup/Restore feature to make a copy of your database (including RefID numbers and folders), and custom output styles follow the steps below.

To Backup and Restore Your Current RefWorks Account:

  1. Log in to your current RefWorks account.
  2. From either the Tools or the References menu select Backup/Restore.
  3. By default, Include References is selected. If you do not want to include your references, deselect this option.
  4. By default, Include RSS Feeds is selected. If you do not want to include your RSS Feeds, deselect this option.
  5. By default, all custom Output Styles are selected to backup. You can deselect any or all custom output styles.
  6. Click on Perform Backup.
  7. Save the file when prompted. If you are not prompted to save the file, click the link that says Click here to save your backup file to download the backup to your computer.
  8. The default file name is a combination of your organization’s Group Code and your login name. It will be saved as a .zip or .rwb file. Please do not change the extension of the file as it is necessary to restore if you need to do so later.

Restoring will overwrite all of the references in your database. If you need to restore from a back up for some reason, be sure to do so in either an empty database or to an account that does not have any data you want to save.

  1. Log in to your new RefWorks Alumni account.
  2. From either the Tools or the References menu select Backup/Restore.
  3. Select the Restore option.
  4. Browse for the appropriate back up file.
  5. Select Include References, Include Output Styles and/or Include RSS Feeds as desired.
  6. Click on Perform Restore.

Your Librarian

Esther Onega
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Brown Science & Engineering Library, Room I046
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Alumni Resources

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